![]() If it’s a company all-hands or a major board meeting, you’ll likely need an hour - at least. The same goes for early morning meetings - keep them short and simple. Meetings that are a sync between a few team members, or a one-on-one, should be on the shorter side. 4 How long does this meeting need to be?Īfter the purpose is decided upon and the attendee list is squared away you can better determine how long a meeting should be. If not, consider simply sending them the meeting minutes after the fact. When you go through the list of potential attendees, ask yourself whether or not they will contribute to the meeting’s objective in a meaningful way. Think back on the last time you felt a meeting was totally irrelevant to your role or your goals - that’s what you’re looking to avoid here. Meetings can take up a lot of someone’s day, so be sure to only invite who has to be there. Understanding the purpose, or the end goal will help you determine when is best for it to be scheduled. There are also meetings where the purpose is to decide on specific action items and brainstorming meetings to solve the team’s bottleneck. Some meetings are informational, where there’s an announcement or the team needs to hear new information about certain subject matter. Once you’ve established that, yes, the meeting is necessary, it’s time to define its purpose. You may also find the information you’re looking to share or discuss can be weaved into another meeting your team is having - allowing you to kill two birds with one, well, meeting. If you feel like it can be an email or a direct message, go with that first. So, ask yourself if the meeting is necessary to hold in the first place. No one likes a meeting that feels like it could have been an email or a Slack message. After you ask yourself questions like “Is it Monday or Friday?” and “have I done enough to prepare?” Here are some other must-ask questions. Questions to ask before setting a meetingĪs you go about creating a meeting agenda and assigning roles to attendees, there are some questions you can ask before setting a meeting and finding the best available time for everyone. Steer clear of this time slot unless it’s the only time available or something is urgent. In an end-of-day meeting, it’s common for attendees to feel anxious and watch the clock tick until it’s time for them to call it a day and log off. Consider waiting until 2:30 – 3 pm to gather the team for a meaningful conversation. Thinking of scheduling an afternoon meeting? Take a beat and give your team some time to perk back up, as they can sometimes feel tired or sluggish right after eating. Consider taking advantage of the fact that these should start with a fun icebreaker where people share if they’re enjoying anything particularly exciting or delicious over lunch. Ready for a meal break? A lunchtime meeting is around noon and attendees are encouraged to enjoy their meal during the meeting. 2Mid-morningĪ mid-morning meeting takes place between 10 and 11 am, which tends to be more effective because your team has had the chance to sip on some coffee, clear out their emails, and aren’t feeling the stress from too many tasks just yet. It’s important that all preparation is done for early morning meetings the day before. These are best kept short, roughly 15 minutes, usually because some attendees may still be struggling to feel awake and productive. These meetings are held between 9 and 10 am and are ideal for when all attendees are looking to get their meetings off their plate as soon as possible. If your team takes part in the average work day, meaning logging on at 9 am and calling it a day around 5 pm, here’s how you can schedule your meetings throughout the day. Timing is everything, and so is the time of day you schedule meetings for. Mid-afternoon and mid-week tend to be the most ideal. If this time doesn’t work for you, consider the 10 am – 12 pm time slot, which is best for decision-making. It’s not too early or too late in the day or the week and tends to be the sweet spot for the best meetings. So, the best time to schedule meetings if you want high attendance is 2:30 pm on Tuesdays, according to a study conducted by YouCanBookMe. Additionally, you may find that employees are likely to take advantage of PTO or vacation time on Mondays. Because of this, let your team use this time to be as productive as possible. Employees are often feeling refreshed and rejuvenated after the weekend and exude a high level of productivity. Yes, science is at play here and should be considered before clicking Send on that meeting invite.įirst and foremost, steer clear of the worst time: Monday mornings. You to hold your next meeting for free#Try Fellow for free Best time for meetings according to science ![]()
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